- Understanding of the project to date
- Understanding of FLF campaign
- Understanding of community Let Programming pilot program progress
- Update on upcoming events and volunteer opportunities
Facilitator: Judi Sherman
Notetaker: Jim Mosher
Barbara Armstrong, Eric Brown, JM Brown, Linda Fawcett, Carolyn Fitz, Joe Griffin, Gail Levine, Nancy Macy, Nina Moore, Michele Mosher, Jim Mosher,
Judi Sherman, Mary Jo Walker, Jessica Vaughan, Laura Whaley
Laura Whaley reported that there is good progress in completing the library building. The parking lot is completed although the load limit is still unknown. This has caused some delays. Sidewalks will be built shortly. Inside, the contractor is painting and laying tile. The exterior windows and doors have been installed and the bridge into the park is finished. The bridge has high side for horses. The construction company has asked for a 10-day extension, which would mean that the building would be turned over to the library for moving in on December 10 instead of November 30. She expects the delay will be approved. It will not delay opening, which is still scheduled for January 25. Furniture should be delivered in mid-December. Both exterior and interior are looking very good.
Michele reported that the park funding shortfalls have been addressed. County Parks funded the sundial, people nest and relief map through reduced fencing and riparian plantings and reduction in interpretive panel scope. On August 24, the FLF Steering Committee approved an additional $49,000 to cover the cost of musical instruments and play equipment. The park is expected to be completed by the end of January for a soft opening, with a possible grand opening celebration in April 2020.he pollinator area and watershed education signs have been sponsored by donors, who will be listed on a special sign in the park. There are numerous other sponsorship opportunities available.
Michele reported that the community campaign is now completed. 124 people have donated $500 or more Approximately $490,000 has been raised and pledged to date, far exceeding our original goal was $350,000. The donor wall will honor the 124 donors; Lea deWit, the artist designing the butterflies for the interior of the library, is designing the wall. People who donate in the future will be honored on the website and on a screen in the library that FLF will be in charge of. Michele reported that we are within our budget for campaign expenses: $75,000, about 15% of what has been raised. 5% goes to FSCPL for administrative expenses.
Treasurer’s Report. FLF has $154,414 in restricted funds with FSCPL. An additional $80,000 raised by our campaign is in an FSCPL account restricted to the Felton Library. $30,000 is intended for the Environmental Collection and $50,000 is from the Borina Special Places grant from the Community Foundation of SC County, and will be used to provide materials to enhance the library.
Laura reported that a new branch manager has been hired — Angie Lyons, a librarian with experience as a university librarian. She was unable to attend this meeting because she is in an all day training; she is very excited to be joining the staff and serve as branch manager. Melanie, our current Felton librarian, will overlap with Angie for the transition. Angie will be subbing for the Boulder Creek library manager for two weeks.
The library is in the process of recruiting a new librarian who will serve the San Lorenzo Valley and have a desk in Felton. The librarian’s focus will be on early literacy, environment, and children’s programs. The library is also interviewing and hiring three half-time lower level employees for the Felton library.
The current library’s last day open will be Halloween. There will be an all-day celebration with treats and a book for people to write down memories. All past branch managers are invited to attend. Everyone is invited to drop in between 11:00 AND 6:00 P.M. People are invited to bring cookies or other treats.
The SLV Historical Museum will be taking over the library building but will not be moving in immediately. It needs to assess the building’s structure and will need to make extensive upgrading and remodeling before it occupies the building.
Community-Led Programming Report: Judi
Judi reported that the Community-Led Programming group (Susan Nemitz, Laura Whaley, Judy Russell – volunteer coordinator for the library– Michele, Nancy and Judi) have been meeting twice a month to design the Community-led Programming framework as a pilot for the Felton Branch that will then be implemented system-wide. The CLP vision is: “Community-led learning opportunities for all ages all day long”. The three goals are:
- Expand opportunities for community/resident participation
- Strengthen partnerships between the library and local institutions, agencies, and business
- Develop a communication mechanism between the library and community members for program delivery that includes clear roles for staff and volunteers
The group is using the FLF survey of community interest and the partner interviews conducted last year as foundational to assessing what people want and to build a “registry” of partners from which we can create agreements to work together. The group is distinguishing CLP from system-programming, which is what sets this effort apart from what is currently happening system-wide.
The group is designing the document and will have a draft at the end of the month to share with others for input/feedback.
The Events Team tabled at the FLF Community Day at Wild Roots October 26. FLF will receive 5% of the net profit from the day. Lots of people had conversations about the library, and $521 worth of raffle tickets were sold. The raffle features 9 prizes all worth at least $200. Several people at the meeting bought tickets or took them to sell.
Nine separate drawings for raffle prizes will take place at the Chili Cook Off November 2, which benefits FLF again. The Events Team is working on the Chili Cook Off, focusing on planning drink and raffle sales as well as an FLF information tent, and on volunteer sign ups. Gaylynn Firth and Michele are coordinating with event organizers Cary and Jenny Coleman and with County Parks and the Alcohol Beverage Commission.
Michele asked if anyone at the meeting would be interested in coordinating a “everything must go” sale at the Belardi building 12/7 and 12/8. Jessica is willing to help, but will not be here on those dates. We will take this request to the Events Team meeting 10/9.